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Request for Proposals: Web Designer

The Edmonton Chamber of Voluntary Organizations (ECVO) is requesting the submission of proposals from interested web design and development agencies to modernize and redesign our website, logo, and the portals through which our members, public and non-profit sector connect to our services and programs. Currently we have multiple websites that we would like to bring together under one URL, as well as integrate our website, CRM and LMS to create a fully integrated system that houses all our programs and services and streamlines workflow for staff. We are looking to maintain the website in-house, but assistance post-launch may be requested.

Deadline to submit a proposal is January 26, 2024, at 5 p.m. MT.

More details, including a link to the full Request for Proposals, can be found below.

Click to view the full RFP

Clarifying Questions & Answers

Please see below for answers to some questions that may arise from within the RFP.

1. RFP release: December 20, 2023
2. Queries/Question period ends: January 12, 2024 – 12:00 p.m. noon (MST)
3. Proposal Submission Deadline: January 26, 2024 – 5:00 p.m. (MST)
4. Interviews: Week of February 5, 2024 Page 3 of 3
5. Selection of consultant/firm: February 15, 2024
6. Project kick-off meeting: March 4, 2024
7. Initial design: April 30, 2024
8. Final website/project launch: June 19, 2024

The overall fee for this project within the specified limit of $55,000. The proposed budget is inclusive of taxes.

Experience in the sector:  20% 

Plan to meet the proposal outcomes: 40%

Consultant qualifications:  20%

Best overall value for the product: 20%

1. Their approach to delivery of the scope of work and requirements outlined above;
2. Past experience working with similar organizations;
3. References from past clients and examples of similar projects;
4. The methods used to assess current website and organizational needs;
5. How the results will be captured/reported; and
6. The overall fee for this project, excluding software upgrades within the specified limit of $55,000.